Financial Travel Request Form for Academic and Research Staff
SUBMITTING THE FORM:
Please complete the form below, select the relevant authoriser and submit the completed form by pressing the SUBMIT button at the bottom of the page. You will be emailed a copy of your submission. Please try and complete this a minimum of three weeks before your travel! We cannot guarantee that last minutes requests will be processed in time.
You can view your requests on the departmental database via the the 'CEA/ICC Travel' link found under 'Departmental Administration'.
BOOKING YOUR TRAVEL:
Assuming all is OK, you will receive an email authorising your trip. After you have received this authorisation you will be able to go ahead and arrange travel.
For flights please obtain a quote yourself from Dawson and Sanderson (email@example.com). Once you are happy with the quote ask one of the Astronomy secretaries to provide a purchase order number. For hotel booking, low cost airline flight bookings, rail tickets, conference registration payments and any other questions regarding travel also get in touch with one of the secretaries.
REIMBURSEMENT OF TRAVEL EXPENSES INCURRED DURING YOUR TRIP
All expenses claims must be submitted through the People+ portal. The online expenses claim form can be accessed through your People+ account
The email you receive authorising your trip will contain a grant number/account code that you should select to charge any expenses to. Please ensure you select the correct grant number otherwise you risk having your claim rejected by the Finance Office.
Please note: The grant number you will be given is relevant only for the specific trip that has been authorised.
IMPORTANT NOTE: For overseas travel you must complete your online travel insurance form on VIATOR https://apps.dur.ac.uk/travel.forms/ (you will not be insured by the University unless you fill this out!).
Contact DetailsCentre for Extragalactic Astronomy,
Ogden Centre for Fundament Physics - West,
Department of Physics,
Durham DH1 3LE
Tel: 44 (0)191 3343635
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map of the Universe
* Memoir of Sir Arnold
Edinburgh, Jan 10-11th 2023.